Throughout the year, I receive requests from groups and organizations seeking product donations and sponsorships for events. These events are primarily related to the hobby industry, more specifically to scale modeling. I support as many events as possible, but there are times I simply toss the request in the trash because the request was written by a boob.
Some authors come across as simply begging. Others don’t know the name of their own organization or how to spell it properly. A word of advice: If you’re running a first-class event, take the time and effort to send out first-class marketing materials, even if all you’re sending is simply a well-worded letter.
I produce quality products, therefore I want them represented in like fashion. Any event that has a well-documented history, is represented by a reputable organization or promises to promote my products will get consideration of my support. If the request for support is of poor quality, what does that say about the event itself?
If you are going to invest the time and effort, do it right. Don’t send out materials that won’t paint you in the best light. Have several sets of eyes review the materials for flaws, especially the spelling of your organization’s name!
Many an event has failed to launch because of amateur promotional materials. Even when operating on a budget of nothing but good will, those willing to spend the time to do the work can do a first class job. If they aren’t willing or able, then find those who will and can.
Bottom line: if your event marketing materials are of poor quality, you convey that your event is not worth supporting. After all, your potential sponsor is also looking for something in return, brand awareness and new customers.